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Publishing Disclosures to the Prior Art Database (PAD)

This page describes how to publish disclosures from IP.com Publishing where you can publish documents either immediately online to the Prior Art Database (PAD) or Print-only to The IP.com Journal. Defensive publications submitted online are available both in PAD as an electronic publication and as a standard listing in The IP.com Journal with the option to print the full disclosure in the Journal. For a Print-only submission, the publication will not appear online in PAD and will be published in full with no authorship information in The IP.com Journal.

A voucher is required to publish prior art. If your account is out of Publishing Vouchers, your submissions will be accepted but cannot be published until enough vouchers have been purchased. Timestamps are in UTC. To learn more about the features and benefits of defensive publishing, click here.

Please contact our Support Team to submit a deferred submission. A deferred submission generates an email that the disclosure has been received but not published, and removing a deferred submission generates a confirmation email.

Publish Disclosure is a feature that is controlled by your account rights. If Publish Disclosure does not appear in your software and you are interested in utilizing this feature, please contact your administrator or reach out to our Support Team.

Print-only is a feature that is controlled by your account rights. If Print-only does not appear in your software and you are interested in utilizing this feature, please contact your administrator or reach out to our Support Team.

To submit a defensive publication, go to IP.com Publishing. To start searching, go to the Prior Art Database (PAD).
IP.com Publishing Prior Art Database (PAD)

Online Publication Availability

Once an online publication is submitted, your document is usually published within minutes in the IP.com Prior Art Database (PAD); please be patient if there is an extended wait time which may happen on a rare occasion. The publication process creates digital fingerprints, bundles components into a downloadable zip file, and assigns a publication identifier. The publication zip file is validated through a third-party digital notarization process which transfers and stores notary information to the publication server. A typical disclosure publication generates two emails: one acknowledging receipt and one after notarization is complete.

If you can't find the email, please check your spam or junk email folder.

For the full disclosure, including any attached files, you can access the data from an online application such as the Prior Art Database. To access electronic publications in PAD, enter the IP.com disclosure number or use a keyword or concept search. The Prior Art Database is also available as a content source selection in the InnovationQ Non-Patent Literature collection. To learn more about IP.com InnovationQ, click here.

Once a Print-only publication is submitted, the full disclosure will be printed in The IP.com Journal with no authorship information and will not be searchable online in PAD, nor will the disclosure appear on the optical media. Your document will not be seen online by patent offices and cannot be downloaded by anyone. The full disclosure will be published in the next journal release and cannot be withdrawn.

Note:  Attachments are not printed in The IP.com Journal.

The IP.com Journal – Contents, Availability, and Distribution

Journal ContentsThe IP.com Journal is available in two formats: the printed digest and optical media. The printed digest consists of bibliographic data and abstract of the disclosures published during the previous month sourced from the Prior Art Database. The optical media contains an electronic version of the printed journal. When publishing immediately to the online PAD, you may optionally choose to have your full disclosure printed in the Journal by selecting page print and using Page Print Vouchers.

The IP.com Journal also contains a printed listing of all certification records for every document that has been certified by IP.com during the prior month. The certification records contain a date stamp and fingerprint for each certified file.

Publishing TimeframeThe IP.com Journal is published semi-monthly. It contains digitally notarized disclosures submitted and made available since the last publication. Note that occasionally some disclosures may be included in this Journal which were published elsewhere at an earlier date. The closing date for each journal is the 15th and the last day of each month. Depending on the volume of disclosures, the journal may be split into multiple sections.

It is important to note that publish dates and times are calculated in Universal Time (UTC); therefore, the ’15th or last day of the month’ may differ by as much as 12 hours from your local time.

Volume 1, Number 1 of the Journal is an exception to the above rule. Since it was the first printed edition of the Journal, it includes all disclosures notarized prior to (and including) December 31, 2000.

Access and Distribution – You can access publications from the Prior Art Database or other databases populated with a periodic data feed from IP.com. The physical copies of The IP.com Journal are distributed to various international locations including the United States Library of Congress. To subscribe to The IP.com Journal or request access to the data, please reach out to our Sales Team.

IP.com uses Surety, LLC for notarization of all the Prior Art documents submitted for publishing. Once the document has been indexed in our search server and registered on our public website, our external server (not located in our data center or at the provider of the PAD computing services) runs a process that checks to see if there are any new publicly available documents that need notarizing. The process will make a request to download the ZIP files for new publication from https://priorart.ip.com to ensure they were indeed publicly available. At this point, the ZIP file is notarized by Surety, LLC and we are issued a notarization record. This record becomes the actual timestamp and can be used for verification as to when the document was published.

You can also download a TSO file, an AbsoluteProof Envelope Formatted File, which contains the actual notarization record and can be validated by using the AbsoluteProof Viewer from Surety, LLC. The TSO file is included on optical media accompanying each issue of The IP.com Journal that is published twice monthly. For further information, click here.

An additional layer of validation is done by a process that runs periodically on our external server, located neither in our data center nor at the provider of the PAD computing services. This process re-downloads documents to assure they remain publicly available and unchanged.

How to Publish

To learn how to publish a new document, click on the link How to Publish a Disclosure.

Edit or Remove Publication

You are not allowed to edit a disclosure that has already been published, as the information in the disclosure is time-stamped and notarized to contain the information as of the publication date.

If your disclosure was published very recently and there is an error, you do have the option to have the document removed and re-published. If you want to add additional information to an older publication, you can publish a new disclosure and reference the previous version in the Add Related Documents field. To remove a disclosure, please reach out to our Support Team.

Search your Disclosures

From the sidebar, select My Disclosures to search for disclosures published to the Prior Art Database by you or someone from your company.

You can search by Title, IPCOM#, Tracking Number, Author, or date range. A date range restriction can be included with another search type. To download the results to a CSV file, select Export Results. To view the next page of results, click Next. To reset the search filters, select Show All Documents.

For documents submitted by you, you can change the Tracking Number. The Type identifies whether the submission was published online or Print-only.

To view the publication in PAD, click on the title.
PAD Publishing 8 v 2.1

Welcome to IP.com Publishing and the Prior Art Database (PAD)
Registering an IP.com Account and Accessing Services
Updating your Account Information
Purchasing IP.com Publishing Vouchers
Publishing Disclosures to the Prior Art Database (PAD)
How to Publish a Disclosure
Searching the Prior Art Database (PAD)
Searching PAD Using Keywords
Searching PAD Using Concepts
Downloading Publications from the Prior Art Database (PAD)
Last Updated: October 3, 2021
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